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WPS Spreadsheet Tutorial For Beginners by WPS Academy

WPS Spreadsheet Tutorial For Beginners by WPS Academy


In today’s digital age, spreadsheets have become an essential tool for businesses, organizations, and individuals alike. Among the many spreadsheet software available, WPS Spreadsheet stands out as a user-friendly and powerful option. Whether you’re new to spreadsheets or looking to expand your skills, this tutorial by WPS Academy will guide you through the basics of using WPS Spreadsheet effectively.

Table of Contents

  1. Getting Started with WPS Spreadsheet
    • Installing WPS Spreadsheet
    • Opening WPS Spreadsheet
    • Exploring the Interface
  2. Creating and Formatting Spreadsheets
    • Creating a New Spreadsheet
    • Entering Data
    • Formatting Cells
    • Applying Cell Styles
  3. Working with Formulas and Functions
    • Understanding Formulas
    • Entering Formulas
    • Using Basic Functions
    • Utilizing Advanced Functions
  4. Sorting and Filtering Data
    • Sorting Data
    • Filtering Data
    • Applying Multiple Criteria
  5. Data Analysis and Visualization
    • Creating Charts and Graphs
    • Adding Trendlines
    • Using Pivot Tables
    • Performing What-If Analysis
  6. Collaborating and Sharing Spreadsheets
    • Collaborating with Others
    • Tracking Changes
    • Protecting Sheets and Workbooks
    • Sharing Spreadsheets
  7. Customizing WPS Spreadsheet
    • Changing Default Settings
    • Adding Add-Ons and Extensions
    • Creating Macros
  8. Tips and Tricks for Productivity
    • Keyboard Shortcuts
    • Autofill Feature
    • Data Validation
    • Conditional Formatting
  9. Conclusion

1. Getting Started with WPS Spreadsheet

Installing WPS Spreadsheet

To begin your journey with WPS Spreadsheet, you need to install the software on your computer. Visit the official WPS Office website and download the appropriate version for your operating system. Follow the installation instructions, and once completed, you’re ready to dive into the world of spreadsheets.

Opening WPS Spreadsheet

After installing WPS Spreadsheet, locate the program on your computer and launch it. You’ll be greeted with a welcoming interface, ready for you to start creating and managing your spreadsheets.

Exploring the Interface

Take a moment to familiarize yourself with the WPS Spreadsheet interface. The software provides a clean and intuitive layout, with a menu bar at the top and various toolbars and panels for easy access to functions and features. Spend some time exploring the different options and tools available to you.

2. Creating and Formatting Spreadsheets

Creating a New Spreadsheet

To create a new spreadsheet in WPS Spreadsheet, go to the File menu and select “New.” Choose a blank workbook or select from one of the available templates. Once you have a new workbook open, you can start entering data and organizing it in a structured manner.

Entering Data

In WPS Spreadsheet, each cell can hold text, numbers, dates, or formulas. Simply click on a cell and start typing to enter data. Use the Tab key to move to the next cell or the arrow keys to navigate within the spreadsheet. You can also copy and paste data from other sources into your spreadsheet.

Formatting Cells

Formatting cells in WPS Spreadsheet allows you to enhance the appearance and readability of your data. You can modify the font style, size, and color, adjust cell borders, apply various number formats, and align content within cells. Right-click on a cell or use the formatting options in the toolbar to apply formatting changes.

Applying Cell Styles

Cell styles offer predefined formatting options that can be applied to cells or ranges of cells. WPS Spreadsheet provides a collection of built-in cell styles that you can use to quickly format your data. Select the cells you want to format, go to the Home tab, and choose a cell style from the available options.

3. Working with Formulas and Functions

Understanding Formulas

Formulas are the backbone of spreadsheet applications. They allow you to perform calculations, manipulate data, and automate repetitive tasks. In WPS Spreadsheet, formulas always start with the equals sign (=) followed by the function or mathematical operation you want to perform.

Entering Formulas

To enter a formula in WPS Spreadsheet, select the cell where you want the result to appear, type the equals sign (=), and then input the formula. You can reference other cells in your formula by clicking on them or typing their cell references manually. Press Enter to calculate the formula and display the result.

Using Basic Functions

WPS Spreadsheet provides a wide range of built-in functions to help you analyze and manipulate your data. Functions are predefined formulas that perform specific operations. Some commonly used functions include SUM, AVERAGE, MAX, MIN, and COUNT. You can access these functions from the Formulas tab and customize them as needed.

Utilizing Advanced Functions

In addition to basic functions, WPS Spreadsheet offers advanced functions for more complex calculations and data analysis. These functions include VLOOKUP, IF, INDEX, MATCH, and many others. Learning and utilizing these functions can greatly enhance your spreadsheet capabilities and make your work more efficient.


In conclusion, this tutorial has provided a comprehensive overview of using WPS Spreadsheet for beginners. We explored the essential features and functionalities of the software, including creating and formatting spreadsheets, working with formulas and functions, sorting and filtering data, data analysis and visualization, collaborating and sharing spreadsheets, customizing WPS Spreadsheet, and productivity tips and tricks. By mastering these skills, you’ll be well-equipped to handle various spreadsheet tasks and improve your productivity in both personal and professional settings.


  1. Is WPS Spreadsheet compatible with Microsoft Excel? Yes, WPS Spreadsheet supports Excel file formats, allowing you to open, edit, and save Excel files seamlessly.
  2. Can I collaborate with others in real-time using WPS Spreadsheet? Yes, WPS Spreadsheet provides real-time collaboration features, enabling multiple users to work on the same spreadsheet simultaneously.
  3. Does WPS Spreadsheet have a mobile version? Yes, WPS Office offers a mobile app that includes WPS Spreadsheet, allowing you to work on your spreadsheets on the go.
  4. Can I protect my spreadsheet with a password? Yes, WPS Spreadsheet allows you to protect your sheets and workbooks with passwords to prevent unauthorized access.
  5. Is WPS Spreadsheet a free software? WPS Office offers both free and premium versions. The free version provides extensive functionality, while the premium version offers additional features and benefits.

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